HackUTA Internal Organizer Guide
  • ℹ️Introduction
  • overview
    • Hackathon History 101
    • Organizer History
    • What is MLH?
    • MLH Hackcon
    • MLH Community Values
  • General Information
    • Hackathon Timeline
    • Finding the Date & Purpose
    • Build Your Leadership Team
    • Locking down a Venue
    • Hackathon Budgeting
      • Legal Considerations
    • Getting Sponsorship
      • Introduction to Fundraising
      • Understanding your Sponsors
        • Evaluating in-kind Sponsorship
      • Potential Sponsor Perks
      • Sponsorship Prospectus
      • The 5-step MLH Sponsorship Process
      • Emailing Your Sponsors Cheat Sheet
    • Hackathon Website
      • Placeholder Website
      • Main Website
    • Marketing your Event
      • Promoting your Event
        • Marketing Email Template
      • Marketing Goals & Timelines
    • Managing Registrations
      • Registrations
      • Sending Reminders
        • Email Templates
      • Check-in Process
    • Event Logistics
      • Hackathon Communication Platform
      • Project Challenges
      • Ordering Swags & Prizes
      • Setup your Event
      • Working with Food Vendors
      • Hosting Hackers with Dietary Restrictions
      • Distributing Meals
      • Organize Transportation
      • Prepare Your Emergency Plan
    • Judging & Submissions
      • Rules for Your Hackathon
      • Judging Plan
      • Judges Communication and Recruiting
      • Hackathon Submission Portal
        • Using Devpost
    • Hackathon Scheduling
      • Detailed Run of Show
      • Run-Through with the Team
      • MLH Tips & Templates
    • Mentorship
    • Hacker Experience
      • Engaging your Hackers
      • Brainstorming Mini Events
      • Plan Engaging Workshops
      • Running Opening ceremony
      • Running Closing Ceremony
    • After The Event
  • Organizer Resources
    • Template Links
    • Getting support from others
    • Leadership Resources
    • Marketing Resources
    • Registrations Resources
      • GDPR in Europe
    • Host Exciting Mini-Events
      • Cup Stacking
      • MLH Mini Events
        • WereWolf
        • Slideshow Karaoke
        • !Light
        • MS Paint Bob Ross
    • Keeping Records
    • Software for Hackathons
  • Contributors
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  1. General Information
  2. Hacker Experience

Running Opening ceremony

An opening ceremony is an essential part of the hackathon to communicate all the necessary information one might need on the day-of to make the best out of the hackathon experience.

Opening ceremonies should be celebrated like a massive festival start, creating an energy that will stay with the hackers throughout the whole hackathon. We strongly recommend pre-recording your opening ceremony rather than doing it live. It lets you be in full control of the ceremony, removes a lot of hardware/bandwidth problems, and, in general, is significantly more consistent.

In the Opening Ceremony, make sure you cover:

  • The general chat channel etiquette everyone needs to follow during the event

  • The event schedule, highlighting the major deadlines

  • Prize categories

  • How to reach out to the organizers in case of questions

  • Any sponsored content, obligations you need to follow

  • Your MLH Coach’s 5 minutes presentation!

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Last updated 1 year ago