Hackathon Timeline

A typical timeline while planning a hackathon is listed below. Different articles will be sorted accordingly here for a better reference.

4 to 9 Months Before

• ​Finding the Date & Purpose​

• Building your Leadership Team

• Locking Down a Venue

4 months before

• ​Setup a Placeholder Website​

• ​Understanding Sponsorship​

• ​Make your Hackathon Budget​

• ​Putting Together a Sponsorship Prospectus​

• ​Start Sponsor Outreach​

​​Apply to become an MLH Member Event!​

3 months before

• ​Start your Hackathon Outreach

• ​Make your main website live!​

• ​Collecting Registrations for the Hackathon​

• ​Start thinking about the experience of your hackathon​

• ​Start planning our your hackathon logistics​

2 months before

• ​Draft up your Judging Plans​
• ​Draft up your Mentorship Plans​
• ​Start booking your judges​/mentors
• ​Start working with your vendors​
• ​Start Brainstorming Mini Event​
• ​Plan Engaging Workshops
• Hackathon Software

1 month before

• ​Create a detailed Run of Show​
• ​Get the Final Headcount​

• ​Finalize your Food Requirements
• ​Organize Transportation

1 week before

• ​Sending Reminders to the Participants​
• ​Set up your Event​
• ​Prepare your Emergency Plan
• ​Do a schedule run-through with the team​
• ​Judges & Mentor Followup​

Game Day!

• ​Check in Process​
• ​Distributing Meals
• ​Running Judging​
• ​Doing Mentorship​
• ​Running Workshops​
• ​Opening & Closing Ceremonies​

​​After the Event